Nights Away Residentials

Nights Away Notifications

A reminder that  ALL RESIDENTIAL EXPERIENCES need to be notified at least 2 weeks prior to the event via the on line form which can be accessed here

Details of the Nights Away Scheme rules can be found at Chapter 9: Activities | Policy, Organisation and Rules | Scouts

29.3.25

We continue to experience challenges with the nights away system built into “My Membership” on scouts.org.uk.

These include:

• Inability to view historic event approvals and risk assessments in case of query
• Inability to add volunteers outside of permit holder’s immediate group/unit
• Some approval requests not routing to approvers in the correct hierarchy
• No email notification of a NAN awaiting review

As such, the DLV has taken the decision to revert back to an online form for NANs.

This does mean we need to check volunteers learning and DBS manually, however the benefits outweigh the inconvenience at this time.

We will continue to review bug releases on the national system and revert back when it is fit for purpose.

In the meantime please submit all new NA requests using the following online form on our website – link accessable clicking here

The form will send you a copy when you submit it for your records.

Please allow 14 days for review due to the administrative overhead created.

Thank you for your understanding.

No Approval = No Activity
Activity taking place without approval (and therefore no legal cover) may lead to permit cancellation and/or membership suspension.
Please help us avoid these difficult conversations by planning ahead.

Following an issue where a NAN was raised within 7 days of the date of a camp/sleepover, the DLV has confirmed the following:

POR is very clear on the required 7 days minimum.    District Lead Volunteers have been instructed by Gilwell to not approve nights away where the notice has not been received in that period as part of our safety improvements.

The outcome of this situation was that the Nights Away event was not approved and did not go ahead

Nights Away Assessor Team

We have a team of Nights Away Assessors who will mentor and support leaders through the process of securing their Nights Away Permit. To start this process, please complete the attached application form via the on line form which can be accessed via the scouts.org.uk

Go:  my membership/programme support/permits/my permits and click on the “New Permit” button

All permit assessments will be carried out using the National Assessment checklist which can be downloaded by clicking the button below.

There is a prompt on all new NAN applications that the National Prohibited and restricted campsites list has been cross checked with the chosen location for your camp.  Link to this can be made by clicking on the button below.

The Nights Away Team have pulled together a list of prompts of changes to the NAP scheme and alerts that we have received from County and Nationally as well as learning from issues raised in district to support NAP holders and applicants, This can be downloaded by clicking the button below.

To check the minimum number of adults required on camp, particularly where multiple sections are on camp, the calculator can be downloaded by clicking the button below

When holding a sleepover/indoor camp at a venue where people do not normally sleep overnight such as Group HQ’s, Schools etc, Cheshire Fire Brigade must be informed.  This allows then to prioritise any calls they receive to where lives are at risk.  The notification form can be downloaded by clicking on the button below

Useful Documents and links relating to Running Camps – as used on Adult Skills Camps run by District